Club Management Resources, Policies, and Procedures

The Ohio 4-H Youth Development program seeks to provide positive Educational experiences for youth, volunteers, parents/guardians, and Community members. To create and support this positive environment, Ohio State University Extension has adopted specific policies, procedures, and best practices. As an organization, we believe in the important role that policies and procedures play in ensuring a positive and safe learning experience for youth, parents/guardians, volunteers, and community members. Below you will find the relevant policies and procedures adopted by Ohio State University Extension. 

Club Management Documents

• Ohio 4-H Club Charter Checklist (on file at county office) (revised 10.2022)
• Club Constitution (on file at county office) (revised 4.2023)
  • Bylaws Optional Template (on file at county office) (revised 4.2023)
• Refer to Tax Exemption Process and Financial Reporting Requirements 
• Club Disbanding, Dividing, and Departing Guidance
• Accident Injury Report

Club Meeting Resources

• 4-H Club Meeting Wheel (updated 10/2023)
• Grab and Go Club Meeting Toolkit
• Meetings at a Glance Worksheet
• Design Your Own Clover

Club Membership

• Across County Line Membership Policy and Request Form 
• Ohio 4-H Membership Guidelines
• Membership If County Financial Support Ceases
• Transferring 4-H Membership
• Winning Plan 

Club Finances 

Name & Emblem

Photographs

Food Service

• Food Service & Preparation Policy
• Directions for Occasional Quantity Cooks Volunteer Training - Scarlet Canvas 

General Policies & Procedures 

• Agricultural Education FFA & 4-H Youth Development Relationship
• Link between OSU Extension & the County Fair: Partners and their Respective Roles
• Non-Discrimination, Harassment, and Sexual Misconduct Policy (OSU)
• Ohio State University Policies and Procedures, including:
  • Alcohol and Other Drugs 
  • Drug-Free Workplace
  • Tobacco Use
  • Youth Activities and Programs Policy (including Child Abuse Reporting Policy & Procedures)
• OSU Extension Policies & Procedures
• Overnight Housing Permission Form
• Release from Responsibility, Assumption of Risk, and Waiver for Participation | pdf version | word version (updated 10/2022)
• Restricted Release/Optional Early Release of Member
• Risk Management (OSU Extension)
• Self-Disclosure of Criminal Convictions (OSU)